Alfersco
Enterprise Content Management solution
Enterprise Content Management is traditionally thought of as very expensive to license, extremely costly to roll-out and scale, and often requiring expensive hardware and supporting software in the underlying stack. However, there is now an alternative – Alfresco. Today the most scalable collaboration and web sites in the world now run on open source software.
Open Source Document Management
Users of the Document Management system want the simplicity and familiarity of the tools they use day-in, day-out: shared drives and Microsoft Office.
Alfresco Document Management captures, shares and retains content, enabling users to version, search and simply build their own content applications - all with the tools they use today.
100% open source
Traditional document management has its roots in complex document vaults. These systems have historically been developed as large, complex, enterprise software applications. This has caused document management systems to be complex and difficult to use, very costly and with very low adoption rate - typically 5% of users.
An open source solution solves almost all of that by providing simplicity of a departmental solution, with simple to set up and configure applications, great scalability and ease of use. Alfresco is the leading open source document management system that is based on concepts users are familiar with and use like:
 Shared drive for storage;
Email for collaboration;
Google for search;
Yahoo for categorization;
Folder structures and content for project plans.
Alfresco offers document management using familiar interfaces to get rapid user adoption built on a repository that offers transparent, out-of-sight services for full ECM.
Main components of Alfresco are:
Virtual File System - Replace shared drives and offer the same interface;
Email-Like Rules - Configure plug-in rules to automate manual processing and offer out-of-sight compliance;
Google-like Search - Search directly from Firefox or IE7;
Yahoo-like Browsing - Automatic meta-data extraction and categorization;
SmartSpaces - Best practice collaboration spaces.
High performance content and records managemnt system with extensive funcionality. Tested with more than 100 million documents. More thna 30 000 users in 75 countries.
Features
Alfresco performs automatic meta-data extraction and categorization from all interfaces. Advanced Search is possible from Firefox or IE7 across multiple Alfresco repositories.
Users may use Transformation Services to convert Microsoft Office documents to ODF or PDF.
Alfreco enables to:
Check-In/Out - Minor and major version control;
Auditing - Who created, who updated, when created, when updated;
Space Wizard - Best practice of folder structure, content, templates, rules and processes;
Forum Support - Threaded discussions;
Email and RSS change notification;
Single Sign-On through NTLM or LDAP;
Web based sites enabling mass contributions from internal and external users;
Wide possibilities to cooperate;
First ECM to offer Microsoft Office SharePoint Protocol support allowing to integrate with SharePoint systems.
Gartner - “Cool Vendor in Content Technology”
Benefits
By implementing Alfresco content management system you will be able to use virtual folders instead of shared ones. You just get what you want and your company wants - the ability to save, version, share, search and audit, make workflows etc., all as simply as configuring an email rule.
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